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Program Assistant – Elections and Civil Society Development

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About National Democratic Institute for International Affairs

The National Democratic Institute for International Affairs (NDI) is a nonprofit, nonpartisan, nongovernmental organization that has supported democratic institutions and practices in every region of the world for more than three decades. Since its founding in 1983, NDI and its local partners have worked to establish and strengthen political and civic organizations, safeguard elections, and promote citizens participation, openness and accountability in government. NDI has conducted democracy development assistance programs in Afghanistan since 2002.

Job Summary

NDI seeks a Program Assistant – Elections and Civil Society Development to be part of the Institute’s in-country team conducting programs to support civic engagement in Afghanistan’s 2018 and 2019 elections. This work involves supporting the institutional development of domestic election observer groups, the coordination and networking among such groups, and their collaboration with government institutions and electoral bodies.

The primary responsibilities of this position will be to support the program team in facilitating meeting, schedule conference/events, prepare training materials, communicating with regional coordinators as well as implementing partners. Keep coordination with Administration and Finance team in relevant tasks.

Job Details

Date Posted: 07 Nov 2018 Reference: NDI/KBL/018/18
Closing Date: 17 Nov 2018 Work Type: Full Time
Number of Vacancies: 2 Gender: Any
Functional Area: General Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy10000.0
Contract Type: Permanent Years of Experience: 3 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period:

Duties and Responsibilities

• Keep tracking on meetings and conference schedules and prepare needed materials and stationeries.
• Preparing and communicate invitations and track the visitors arrival and departure with Sec/Ops team.
• Prepare Purchase Requests (PRs), Vouchers and Reconcile the expenses of the program events with Finance team.
• Assist the Finance team in disbursing per diems and travels costs.
• Assist the program team to make phone calls to NDI Regional Staff and CSOs partners.
• Processing program papers works and ensures day to day functions.
• Receive trainings / workshops and conference materials (pre/post test, pictures, evaluation forms, sign in sheets, etc…) for analysis and recording.
• Prepare and get ready needed materials including manuals, certificates, questionnaires and stationeries for training / conferences.
• Assist in organizing trainings, consultations and other activities to ensure the logistical support and relevant tasks are handled in perfect manner.
• Travel to the provinces when needed.
• Keep coordination with Administration and Finance teams in relevant tasks.
• Perform other tasks as requested by the supervisor.

Travels to Provinces

Require Travels to Provinces

Skills

A minimum of 2-3 years of experience;
Written communications skills;
Project management and coordination skills;
Knowledge of Google applications, PC-based word processing, database and spreadsheet applications, and e-mail technology;
Fluency in written and spoken English and Pashto/Dari.

Qualifications

Bachelor Degree preferably in Political Science or Business Administration

Job Location

Afghanistan - Kabul
AF AF 12

Education:

Bachelors Degree,

Submission Guideline

National Democratic Institute for International Affairs (NDI), Kabul - Afghanistan
Web: www.ndi.org

Interested applicants should send a one page cover letter and CV to the given email -- no later than 04:00 PM, November 17, 2018.
National Democratic Institute is an equal opportunity employer. Female applicants are encouraged to apply
Subject line must be "Program Assistant – Elections and Civil Society Development - NDI/KBL/018/18" or your application might not be considered.
Please send your cover letter and CV in one MS. Word or PDF format.
Only short listed candidates will be called for an interview

Submission Email

arecruitment@ndi.org

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