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Re-Advertised Office Manager

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About Ministry of Mines and Petroleum (MoMP)

Ministry of Mines and Petroleum is an enabler of the sector’s development and steward of all mineral and hydrocarbon resources through the implementation of international best practice, policies, regulations and procedures to encourage environmentally and socially acceptable private investment.
It is the responsibility of the Ministry of Mines and Petroleum to ensure progress in research, exploration, development, and exploitation of both minerals and hydrocarbons. The Ministry of Mines and Petroleum approach is to create the highest level of ministerial competence, promote clear and transparent investment opportunities through modern laws, regulation and policies; and develop a progressive and inviting fiscal regime.

Job Summary

Under the Direct Supervision of PSU Directorate, Office Manager is responsible for the functions related to providing historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Maintains office efficiency by planning and implementing office systems, layouts and equipment procurement

Job Details

Date Posted: 07 Nov 2018 Reference: Office Manager/MoMP/PSU
Closing Date: 13 Nov 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Administrative Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy10000.0
Contract Type: Short Term Years of Experience: 5 Year(s)
Contract Duration: 0 Year(s) & 0 Month(s) Extension Possibility: No
Probation Period: 3 Months

Duties and Responsibilities

• Develop an action plan based on job description.
• Maintains office services by organizing office operations and procedures
• Controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designs and implements office policies by establishing standards and procedures;
• Measuring results against standards; making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Contributes to team effort by accomplishing related results as needed.
• Design filing systems
• Ensure filing systems are maintained and up to date
• Define procedures for record retention
• Perform other related duties as required according to the laws and regulations.

Skills

The incumbent must demonstrate the following skills:
- Ability to prepare various operational plan of the organization or project.
- Having specific skills in the related field.
- Effective verbal and listening communications skills
- effective written communications skills
- Ability to communicate effectively in English and local languages
- Computer Skills including the ability to operate spreadsheet and word processing programs at a highly proficient level

Qualifications

• Bachelor Degree in Business Administration, Public Administration, Economic, Management science or any other related field (Masters Preferred)
• 5 years of professional working experience with NGOs and Governmental Organizations
• Knowledge of Supply Management, Delegation, Staffing, Managing Processes, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, Reporting Skills
• knowledge of office administration
• Ability to maintain a high level of accuracy in preparing and entering information

Job Location

Afghanistan - Kabul
AF AF 12

Education:

Bachelors Degree, Business Administration

Submission Guideline

Expressions of interest (including CV and three references in word file) should be sent to the email address below by no later than 13/ Nov /2018 at 16:00 hrs. Reference MOMP/PSU/Office Manager must be quoted on all correspondence and the Expression of interest.
Ministry of Mines and Petroleum, Project Support Unit (PSU)
Attention: Development Projects HR Unit, 4th floor, Mail Building, ,Ministry of Mines and Petroleum at Abdul Haq Square.
Cell phone: +93 (0) 790 701 801
only shortlisted candidates will be contacted.

Submission Email

recruitment.momp.psu@gmail.com

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