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Procurement Officer

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About AWEC

The Afghan Women Educational Centre (AWEC) was established in 1991 by Afghan women living as refugees in Pakistan. Since 2003 it has been based in Kabul and works for the promotion of rights, self-sufficiency and empowerment among Afghan women and children through education, health, peace-building and socio-economic development projects. AWEC currently has projects in Kabul, Paktiya, Balkh, Faryab, Wordak and Islamabad.

Job Summary

Position Objectives:

To ensure AWEC’s performance in its role as TT/WLD partner with Tetra Tech is of the desired quality, and aligned with AWEC principles and policies.

Job Details

Date Posted: 16 May 2018 Reference: HRM-013-2018
Closing Date: 29 May 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Logistics Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy
Contract Type: Long-term Years of Experience: 3 Year(s)
Contract Duration: 0 Year(s) & 0 Month(s) Extension Possibility: No
Probation Period: 3 Months

Duties and Responsibilities

The Procurement Officer will manage a transparent, effective and efficient procurement process for all material resources, as well as a transparent, effective and efficient contracting process and provide day to day procurement support to the Jawana, Royesh and Scholarship activities in Kabul, Herat, Balkh and Nangarhar provinces.

Thoroughly familiarize her/himself with the detailed procurement systems and procedures for the management and procurement of goods and services;

Manage the Request For Quotations and bid analysis process in compliance with AWEC and Tetra Tech WLD procedures and USAID regulations;
Draft purchase orders and other compliance-related documents as needed;
Ensure that all local project procurement complies with AWEC and Tetra Tech WLD policies and procedures, FAR and all of the USAID, United States Government procurement rules and regulations
Assist Procurement/Admin Coordinator to review and draft Purchase Order agreements and other compliance related documents as needed, ensuring that all documents are in compliance with AWEC and Tetra Tech policies and procedures, and USAID rules and regulations, including Federal Acquisition Regulations (FAR) requirements.
Assist Procurement/Admin Coordinator to manage, establish and maintain a clean, thorough filing system (electronic, paper, binder) for all procurement related documents. Ensure the management of all filing systems, binders, records, spreadsheets and documents are maintained audit ready at all times dailyAssist with effective and efficient reception of goods;
Prepare required procurement documents utilizing standardized forms and templates for offers, proposals, bids, acquisitions, subcontracts and project internal supply, material, equipment requisitions.
Review project prepared procurement documents to ensure that all applicable policies and procedures are being adhered to for all procurement transactions;
Review solicited and unsolicited offers and quotations received to verify goods, quantities and services are reasonable and correct and comply with applicable USAID regulations;
Conduct a transparent evaluation of RFQ and fully comply with the AWEC and Tetra Tech WLDprocurement evaluation process.
Draft purchase orders, bid matrix, technical and cost review documents, modifications, Memorandum of Record, prepare and document procurement issues and receipt documents, Request For Quotation, Negotiation Memorandums and Award Memorandums and other compliance-related documents as required
Coordinate and perform cost and technical reviews on received RFQ’s in coordination with the Procurement/Admin Coordinator
Support effective and efficient receipt and assignment of goods for internal and external audiences and purposes. Ensure receiving process and payment is accurate by matching documents with the purchase request, purchase order, and invoice.
Understand the Goods Deliverable Receipt (GDR) process requirement and how it impacts the procurement process. Ensure a GDR is completed for every invoice payment.
Maintain and augment a comprehensive listing of approved vendors for project procurements, as well as those identified as non-performing or providing substandard service as experienced by the project;
Provide a day to day procurement support to AWEC provincial Admin/Finance Officer and ensure project is running smoothly
Develop a list of pre-qualified vendors and update it for eternal and external use.
Update the AWEC RFQ and PO trackers on daily basis.
Submit the AWEC procurement trackers to TT WLD as required.
Develop and update the procurement files to ensure all procurement package is based on the procurement check list
Suggest any actions deemed appropriate to enhance the cost effectiveness of all procurement transactions.

Qualifications

University degree in Business Administration or similar Field
3-4 years work experience in an equivalent position in related field in International Organization, USAID funded project or UN projects
Excellent Language proficiency in spoken and written Dari, Pashto & English is requirement
Listen to others, interpreting correctly messages and responding appropriately; pose questions for clarification, and exhibit interest in having two-way communication.
Identification, organization, and execution of priority activities and assignments with minimal direct supervision, adjusting priorities as required
Allocation of appropriate amount of time and resources for the completion of assigned tasks
Ability to work collaborative with colleagues at all levels to achieve project goals and ability to work under pressure.

Job Location

Afghanistan - Kabul

Education:

Bachelors Degree, Business Administration

Submission Guideline

Interested candidates are requested to send their applications along with their CVs to the attention of following address:

Kindly mention vacancy number and position title in your email's subject line, otherwise you won't be shortlisted. All shortlisted candidates will be directly contacted for test/Interview.

“Being committed to diversity & equal employment opportunity we highly encourage females & people living with disabilities to apply, all qualified applicants will receive consideration for employment without regard to ethnicity, language, religious sect.”

Submission Email

hr-recruitment@awec.info

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