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Logistic Assistant

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About Welthungerhilfe(WHH)

Welthungerhilfe it is one of Germany's biggest non-governmental relief organizations. Non-profit making, politically independent and non-denominational, the organization is run by a Supervisory Board of honorary members under the patronage of the President of the Federal Republic of Germany. Its work is funded by private donations and public grants. Welthungerhilfe is working since the 1980’s continuously in Afghanistan and opened the first offices in 1992. Since this time Welthungerhilfe has implemented some 165 project in Afghanistan. Main fields of Welthungerhilfe intervention in Afghanistan are emergency relief, food and nutrition security, rural and regional development and water and sanitation.

Job Summary

The Logistic Assistant is responsible for providing support in the various Logistic functions which include maintain the record and invoice check and reporting

Job Details

Date Posted: 13 Feb 2018 Reference: WHH/AFG/CROKBL/219
Closing Date: 28 Feb 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Male
Functional Area: Logistics Open Ended: NO
Nationality: Afghan Salary Range: As per company salary scale
Contract Type: Long-term Years of Experience: 3 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: No
Probation Period: 3 Months

Duties and Responsibilities

Prepare all necessary documentation for handling logistics of goods and services procured in accordance with WHH rules and regulations, and any other documents as needed;
Maintain the records on logistics process and related documents and files to ensure transparency and accountability;
Checks all invoices for logistics services against service requests made from the logistics office. Verifies, summarizes and submits invoice package to the supply/logistics officer for certification.
Maintain a database of goods in movement and deliveries completed;
Draft all correspondence related to logistics including letters to vendors, insurance claims, replacement of damage goods as required;
Raise purchase orders, seek approval and dispatch to freight forwarders as and when required about logistics management;
Monitor deliverables under contracts awarded and prepare documentation for authorization of payments to suppliers;
Follow up with Suppliers and Freight forwarders to ensure timely and safe delivery of goods and services procured and take up logistics coordination responsibilities as and when required;
Prepare reports and monitor administrative and project expenditure as appropriate;
Undertake field missions when required;
Ensure the building and maintenance of employee relationships like Birthday or other party in office.
Perform other duties as required
Monitoring and Progress Controls

Records of inventory/supplies’;

Standard at which supplies are maintained and safeguarded;

Efficiency & effectiveness in arranging transportation of supplies;

Degree to which time is properly managed and workload managed.

Liaison with users/customers to organize reception of goods. If goods are not going directly to user/customer, the assistant will organize safe reception in the organizations warehouses
Flight bookings for office staff and Tax payment.

Qualifications

Qualifications and Education Requirement

University Degree in relevant (Economics/BBA)
3 Years’ experience in Logistic and Procurement Field

Skills

Supervisory and team building skills
problem solving and basic counseling skills
negotiations skills and effective verbal and listening communications skills
Effective written communications skills in English, Dari and Pashto language including the ability to prepare reports, policies and procedures
Effective public relations and public speaking skills and research and program development skills
Stress management skills
Time management skills
Motivation and self-reliance

Team work ability

Job Location

Afghanistan - Kabul
AF AF 12

Education:

Bachelors Degree, Logistics

Submission Guideline

The applicants should complete & submit only the WHH Recruitment Form with resume to the following email address (Candidate can download form from http://www.acbar.org/applicationform) and HR Database will not accept only resume of applicant.

Note: Only application send to below address will be considered. Applications send to any other address even within the organization cannot be considered.
Please put the vacancy number and job title in your email subject or otherwise your email will reject from resume database.

Submission Email

afg.kab.hr@welthungerhilfe.de

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