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Senior Admin and Finance Officer

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About Afghanistan Microfinance Association (AMA)

Currently AMA has 12 members. AMA receives financial support from MISFA, USAID, and European
Union.
AMA aims to promote a sustainable development finance sector in Afghanistan through sector
coordination and networking, knowledge management, lobbying and advocacy and capacity building.
AMA is member of South Asian Micro-Entrepreneurs Network (SAMN) and Social Enterprise and
Education Promotion (SEEP) Network. Currently AMA serves as the Vice Chairman of SAMN.

Job Summary

Age: 25-45

Job Details

Date Posted: 10 Jan 2018 Reference: #112
Closing Date: 20 Jan 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Account/Finance Open Ended: NO
Nationality: Afghan Salary Range: 40000 to 48000 AFG
Contract Type: Fixed-term Years of Experience: 4 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period:

Duties and Responsibilities

Finance and Accounts
 Develop annual budget for the organization and process its approvals from management and
Board of Directors
 Develop budget for different project proposals, negotiate and finalize with donors
 Help the Executive Director in developing concept notes and proposals for potential and current
donors
 Monitor expenditure against approved budget making sure that the expenditures are in line with
the budget and in compliance with the policies and procedures
 Prepare monthly, quarterly and annual financial reports as per the agreed format to Management,
Board of Directors, and Donors.
 Facilitate smooth annual audits and prepare the final annual accounts as per the auditor’s request
based on IFRS required format and structure
 File and process annual tax clearance with the Ministry of Finance
 Represent AMA in all meetings with donors on any finance/accounts and administration related
issues
 Monitor and control daily bookkeeping and petty cash in accordance with the guidelines set forth
in the Finance Manual
 Control and verify vouchers in accordance with budget and AMA’s Financial Management Policy
(FMP)
 Check and approve payroll for head office and regional offices staff and its payments
 Control and monitor all procurements process to be in accordance with donor’s specific
requirement and also AMA’s FMP procedure
 Monitor and control transaction into QuickBooks on frequent basis
 Ensure to maintain sufficient and reliable filing records and system of accounts/finances and
administration; in accordance to AMA’s FMP and Donor specific requirements
 Reconcile Bank and Cash on monthly basis
 Respond on any queries and concerns from donors regarding finance and administration issues
 Ensure overall activities of the organization is in compliance with Afghanistan relevant Laws and
regulation
Administration and Logistics
 Ensure AMA procurement policy and procedures are followed and implemented accordingly
 Review all aspects of contracting and procurement based on Donors requirements
 Prepare TOR for annual Audit and Consultancy Services
 Responsible for the overall administration of the office
 Facilitate and plan any activities; that is required for License renewal of the Association in Ministry
of Justice
 Ensure that sufficient records and registers maintained and managed for fixed assets and other
inventories
 Supervise and guiding yearly stocktaking and further investigate any discrepancies between
physical & records
 Supervise support staff; guards, office cleaner and drivers making sure their excellent
performance
 Draft letters, memos and other official documents as needed
 Arrange field visits by purchasing tickets, hotel accommodations and providing transportation for
staff
 Responsible for any purchasing including fixed assets & etc. as per the manual and donor
specific procurement policy (if any)
 Provide logistical support to relevant departments in organizing meetings, workshops and other
events as and when needed
 Perform any other task assigned by the Executive Director

Skills

Communication: Excellent written and oral communication skills are required. Fluency in English,
Dari and Pashto is required.
 Computer: Good IT skills are required. Knowledge and experience of Quick Books is required.
 Personal qualification: Quick learner, talented, energetic, and active individual with the ability to
meet tight deadlines.

Qualifications

Education: At least Foundation In Accountancy (FIA)/Certified Accounting Technician (CAT)
qualified or B. Com is required. ACCA/M. Com or MBA in Finance will be preferred.
 Experience: At least 4 years of experience in related field is required.

Job Location

Afghanistan - Kabul
AF AF 12

Education:

Bachelors Degree,

Submission Guideline

To apply: please send your CV along with a cover letter to: below email include Senior Amin &
Finance Officer in the subject line of the application.

Submission Email

Jobs@ama.org.af

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