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Administration Officer

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About MAIL/Panj-Amu

Panj Amu Project is an irrigation and natural resources management project which is designed and prepared under the context of National Natural Resources Management Strategy (N-NRMS 2017-2021).
This project, funded by Asian Development Bank & EU, which will be implemented by Ministry of Agriculture, Irrigation and Livestock (MAIL). The project is designed to finance rehabilitation and upgrading (R&U) of existing and development of new irrigation and water resources infrastructure, watershed management and establishment of IAs and its capacity building in 5 province in Panj Amu River Basin (Bamyan, Baghlan, Kunduz, Takhar and Badakhshan).

Job Summary

The incumbent will be based within Project Implementation Office (PIO) in Kunduz Province. The Administration Officer will work closely with PIO Director, Finance Officer and report to PIO and Project Director or Deputy Project Director.

Job Details

Date Posted: 08 Jan 2018 Reference: Panj-Amu/MAIL/2018/V-009
Closing Date: 23 Jan 2018 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Administrative Open Ended: Yes
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy
Contract Type: Long-term Years of Experience: 3 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

1. Follow up on internal correspondence with the line departments, DAIL, NRM, RBA and local authorities.
2. Provide administrative support, including scheduling and preparing meetings, placing and responding to phone calls, copying, distributing and documenting correspondence;
3. Assist in preparation of presentations and other documents as requested;
4. Take meeting minutes, organize and distribute minutes as required;
5. Assist staff in the arrangement of official travels and missions;
6. Maintain staff attendance sheet and prepare leave record;
7. Keeping track of the transport log-book for the office vehicles;
8. Oversee maintenance of vehicle;
9. Ensure an orderly transport system and schedule for the office;
10. Inform senior staff members of any major problems with the vehicle in order to ensure a speedy remedy;
11. Ensuring proper maintenance of filing system;
12. Ensure materials are handled in a business sensitive and confidential manner;
13. Preparing inventory lists and update it on timely manner;
14. Maintain staff contract, extensions, vehicle registration, staff ID cards and other documents.
15. Preparation of Payroll, staff overtime and purchasing of minor items such as office supply, etc.
16. Maintain meeting and project activity calendar;
17. Assist PIO Director and PMO in recruitment and HR process of new staff;
18. Managing petty cash and proper clearance with finance department as per finance regulations;
19. Taking care of office renovation, equipment, furniture and PIO premises; and
20. Perform any other official duties as required.

Travels to Provinces

Require Travels to Provinces

Qualifications

1. University degree preferably in Finance/Economics/Business Administration or Accounting.
2. 2-5 years’ experience in a similar position with national and/or international organizations, preferably in ADB project.
3. Document management skills.
4. Good oral and written communication skills in English, Pashto and Dari.
5. Good computer skills, including competence in word processing, excel, and internet/e-mail.
6. Demonstrated ability to work collaboratively with colleagues in a complex and rapidly changing environment, excellent interpersonal skills.

Job Location

Afghanistan - Kunduz

Education:

Bachelors Degree, Business Administration

Submission Guideline

HR Department Contracted Staff
Ministry of Agriculture, Irrigation and Livestock,
Address: Kabul University Road, Kabul, Afghanistan

Note:
No resume will be taken under consideration without having a cover letter.
Only shortlisted candidates will be called for interview.

Submission Email

recruitment.panjamu@mail.gov.af

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